An out-of-the-box approach to payroll and HR, no matter the size of your business
Unlock the potential of cloud-native payroll and HR software solutions tailored for businesses in Africa, United Kingdom and Brazil.
Simplify your operations with intuitive features, ensuring compliance and eliminating manual backups.
Work seamlessly from anywhere in Africa, United Kingdom and Brazil, maximising productivity with real-time calculations and secure access across multiple devices. Cloud-native payroll and HR software solutions to future-proof your business
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Over 14,000 customers in more than 45 countries globally trust PaySpace to manage their payroll and HR software and services
An out of the box, cloud-native payroll and human capital management software
Leave legacy payroll procedures in the past with an intuitive and modern software solution. Reclaim your time and free up your schedule with simplified data capturing. Embedded legislation ensures continuous compliance and accurate payroll, with no action required from you
Don’t just work from home, work anytime and from anywhere, with multi-device access.
Keeping you online and in control
Maximise productivity across your entire Payroll & HR team by skipping the formal pay run or close-off. In a traditional pay run cycle, all users are required to log out to allow for manual backups before calculations can be executed. This often results in a repetitive backup and restore process to eliminate input errors and make sure that payroll figures are correct.With PaySpace, this is no longer necessary. PaySpace requires no downtime. Calculations take place automatically and in real-time, which allows for input to be captured as it becomes available throughout the pay run cycle, instead of rushing to capture finalised values in preparation for pay run close-off. All users have anytime access to relevant, up-to-date reports. 100% cloud-native software means your data is always safe, and manual backups are a thing of the past!
Do business all over Africa, United Kingdom and Brazil with our multi-currency payroll software
Stay tax compliant, no matter the country
Never again update software versions for the latest tax tables and legislative changes. 45 countries’ legislation is embedded in PaySpace. All legislative updates are applied instantaneously and by our dedicated Compliance Team, so all you need to do to see newly calculated values, is simply log on to your PaySpace account. This includes access to statutory reports, delivered in the exact format required to meet local country compliance regulations.
If you or your employees operate in more than one country, read here how a single login can allow you access to all the countries you need, with consolidated reporting options and automatic expat gross-up features.
We will never exchange your data with third parties or any intermediary. With Microsoft Azure as our hosting partner and its data hosting capabilities, our customers’ data is protected and secure with us.
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Need assistance with your payroll ?
PaySpace offer a professional Payroll Outsourcing Service for any size business or industry across Africa, United Kingdom and Brazil. Our payroll specialists can assist any company with monthly, bi-weekly or weekly payroll services.
Even though PaySpace manages payroll, clients will still have direct access to the system, at any point, to view and manage employee data. All data is securely sent and received via PaySpace’s online Cloud Room to avoid any security breaches that may occur during an email process.
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Features
Out of the box setup
No limits
Continuous calculations
Legislation Updates
Enjoy a new streamlined way of working, right from the very start.
All component types (earnings, deductions, fringe benefits, etc.) are linked to tax codes. No need to define how wage types must work and whether they should be taxed or not. Pre-defined, automated components for bonus tax spread and automated pay out of bonuses.
Get comfortable knowing you have unilimited freedom of being able to work the way you want to.
Unlimited everything! Pay runs, users, earning, deduction and company contribution components, leave transactions, PM evaluations.
Gone are the days of “last week of the month rush”.
You don’t need an official pay run to calculate figures. No more downtime to backup the system before doing a payroll run to calculate tax and pay, pull reports, spot the errors, repeat.
Real-time calculations – capture input and immediately see the final payslip. Results are already available at the beginning of the month. You only focus on the changes – input is spread throughout the month instead of last week.
We ensure all your tax tables stay up to date.
Tax tables and other legislative calculations are maintained by PaySpace for all supported countries. Legislative reporting in the required formats for all supported countries.
Unrestricted Access
Workflow and online approval
3rd-party system integration
Module integration
Access the information you want, when you need it most.
All historical information is always available: payslips, pay rates, leave, reports - everything.
Streamlined approval process, minimizing the need for paper use and email threads.
Limitless and configurable workflow steps cater for online approval of all transactions in real-time while housing document attachments too.
Connect directly to your workflow systems without a need for manual integration via Excel, txt, or delimited files.
API Webservices and webhooks are available to integrate with any 3rd party system. Fully integrated with Xero, Quickbooks accounting, and Workday HCM.
No syncing of HR and payroll data/records required. No separate run required to calculate leave balances and provisions.
There is one employee record for all modules – leave balance effects provision in real-time. The ability for payroll components to trigger leave adjustments and vice versa.
Automation
Validations
Eliminate the need for manual excel spreadsheets or sending of files.
Automated gross-up functionality with currency conversions. We cater for your local legislation, wherever you are.
Data is clean from the start – no year-end data cleanup.
Automatic ID number validations (citizenship, gender, and birth date). Bank validation (branch code vs. account number).
Detailed Reports
Superior Configuration
Analytics for dashboards and trend analysis.
​Over 40 standard payroll reports, 37 HR, each country's exact legislative formats are available and with multiple parameter options.
No more reliance on vendor developers to maintain custom requirements.
Forget about reactively and manually identifying output errors on reports. We update and maintain various medical and union tables so you don’t have to.
Input
Transparency
One by one or in bulk via the method that suits you best.
Excel or on-screen bulk uploads for any recurring and/or once-off components.
Get a bird’s eye view of how the output was computed.
View the exact method the figures were calculated. Full tax breakdown per payslip.
Employee self-service
Employee and manager self-service functionality allows users to apply, capture, view, authorise and initiate tasks with workflow approvals. No more paper payslips or leave applications with manual processing. All transactions are done online with workflow approval. by one or in bulk via the method that suits you best.
Excel or on-screen bulk uploads for any recurring and/or once-off components.
PaySpace offers a first in the industry
Employee self-service through WhatsApp
Employee self-service available through WhatsApp will assist you and your employees with payroll and HR requests via WhatsApp.
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Obtain your payslip in PDF or text format
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Apply for leave
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Submit a claim
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Request tax certificates
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Approve inbox items
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View current leave balance
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View personal information
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Automated birthday and work anniversary messages
Payroll and HR software with features and tools purposefully built with your business in mind
Designed, developed, and delivered in the cloud so that you can get the full benefit of true cloud-native technology.
Human Resource Solutions to Manage your Workforce &Manage the entire lifecycle of staff with integrated payroll and human resource solutions
As businesses increasingly digitise their processes, human resource departments are being called upon to lead the way. This means that HR leaders are under pressure to develop digital workplaces and workforces that redefine how people work and connect with colleagues. Businesses with proactive human resources departments are taking charge. These teams are not afraid to utilise game-changing technologies; taking a ‘do digital’ approach to the workplace.
By handling the entire lifecycle process of any employee, PaySpace human resource solutions provide a centralised and cohesive human resource solution to managing an organisation’s workforce.
Additional HR Features Clients Love
Mock Payslips
Create mock payslips for new employees – all calculations on the payroll automatically applies to the mock payslip
Action Types
Configure and store multiple action types to have a quick view of the employee’s movement in the company (engagement, transfers, reporting changes, promotions etc.)
Asset Register
Record all assets on an employee’s profile and the status of each.
Dynamic Information
Configure and store any custom information in different categories defined by the company. Configure different field types such as dropdown, check boxes, dates fields, text etc.
Attachements
Store attachments against an employee such as ID copy, driver’s license etc. neatly classified in company defined sections.
Notes / Remineders
Set once-off and/or recurring reminders to employees, managers, admin or external people via email and/or sms.
Human Resouce Solutions Today
An automated, multi-jurisdictional, single-instance payroll and human resource solution not only provides a more responsive employee experience but also frees up important HR time to focus on employee engagement, talent acquisition, training and development, succession planning and employee satisfaction – all the things your HR department does that really add organisational value.
Employee On-Boarding
Manage the transition of any worker from applicant to employee through PaySpace’s recruitment module which allows users to post a job vacancy, track interview dates with candidates, send regret letters automatically and get feedback electronically from an interview panel. The PaySpace solution offers a configurable workflow engine that will guide the user through specific forms to ensure that all required employee details are captured i.e. biographical details, dependent details, job title, cost centre, reporting line manager, salary grade, package details etc. Setup on-boarding notifications to notify respective parties of the new employee i.e. IT for a network account, security for an access tab and line manager for an induction pack.
Employee Maintenance
Maintain employee details such as name, contact and address information or let employees do it themselves by using Employee Self Service. Record and manage an employee’s job history such as promotions, cost centre changes, performance appraisals and full leave administration and upload any document to the employee’s profile such as a copy of their employment contract or ID document. Users can attach a once-off or recurring reminder to an employee’s profile and PaySpace will automatically remind you via email and/or SMS. Users can also track assets as well as suspend employees which automatically prorates their pay.
Record Additional Info
Record all disciplinary actions, track all company equipment, record training courses and associated costs as well as an employee’s skill-set and qualifications.
Movement
Manage the movement of employees within an organisation, including transfers, promotions, and demotions.
Employee Off-boarding
Manage the transition of a worker from employee or contingent worker to terminated worker or retiree and setup notifications to respective parties i.e. IT to disable network access and security for building access.
Leave Management
Key Features Clients Love
Unlimited leave type
Multiple schemes to cater for different contract types
Accruals are based on the length of service , grade based, or a combination of both
Hourly / Daily Monthly Accruals
Forfeiture rules (move to a different bucket and/or forfeit)
Proration upon termination/new engagement
Suppressing of accrual before/after a specified date
Enforcing of attachments before/after weekends or public holidays
Different workflow paths per leave type
More About The PaySpace Leave Management System
Simplistic & Complex Leave Administration
The PaySpace Leave Module is all-encompassing and extremely easy to use. Whether a company offers the standard statutory leave accruals or if requirements are more advanced; such as multiple annual leave types with complex non-accumulative forfeiture rules, PaySpace can manage your leave processes while integrating to Payroll seamlessly.
Access to Information
Employees can view current and projected leave balances when applying for leave, cancel leave, attach any supporting documentation to leave requests as well as channel a leave request through an approval path according to simple reporting lines. More advanced workflow configurations are also available where administrators can define unlimited workflow approval paths.
Great Flexibility
PaySpace deliver pre-configured statutory leave on top of which users can also configure as many additional leave types as necessary in accordance with simple or complicated leave policies. Leave can be given upfront or accrued in units such as days or hours. More advanced accrual definitions can be based on length of service or salary grade. Forfeiture rules are flexible and can be configured to drop off completely, or shift leave to different leave buckets based on anniversary date or a fixed date for all employees. Advanced settings allow users to restrict negative leave, only accrue leave for new employees if they joined before a certain day of the month, the ability to toggle mandatory attachments and much more.
Seamless Integration with Payroll
Automated accurate payroll leave provision calculations are fed directly via the leave administration module where any fluctuation in employee leave balances translate into accurate provision costing for budget purposes. Upon termination, automated leave encashment options can be utilised where the user can firstly, view the amount of leave pay, perform the necessary pay-out, and reduce the leave balance accordingly – all in a single action. Vast flexibility is also available with regards to defining leave pay income. Although the BCEA averaging leave pay income requirement is a standard delivered feature within the product, PaySpace allow the user more flexibility around averaging options.
Business Process Workflow
Best Practice – all the time and everytime
Delivering and enabling best practice people management, consistently is what all senior executives want. Doing that cost effectively has generally been achieved by smart use of technology and effective deployment of self service capability. PaySpace is underpinned by a robust business process automation system (BPMS) for Business Process Workflow. Our BPMS provides the ability to structure, manage, and track the activities that occur regularly, PaySpace innovatively addresses a problem that traditional systems have failed to solve. BPMS workflows can be configured to match the differing requirements of specific organisations, while still being recorded in a single, central system for review or audit.
Some examples include:
Leave Applications
Leave applications can be sent via different approval paths based on leave type i.e. Annual Leave, Sick Leave etc. An employee can track the status and who the application currently sits with at any time. When the last person in the approval chain approves the application it is immediately committed and the employees leave balance is adjusted accordingly.
Employee Expense Claims
Employees can submit various expense claims for re-imbursement relating to, amongst others, travel, cellular calls, entertainment or even capture details relating to overtime worked. Specific detail can be recorded for each claim such as date, client, km’s travelled and rate per km for re-imbursive travel. Depending on the role of an employee, workflow rules can be configured to move through a different number of approval steps i.e. a team manager may require an expense claim to move through 3 approval steps whereas a general manager may only require claims to be approved by 2 people. Employees are also able to attach documentation relating to the claim.
The capturing of expense claims by the payroll department is usually a tedious task that involves sifting through huge amounts of paperwork, spreadsheets and emails which poses a huge security risk in terms of unsecure data flying around the company. Furthermore, the information usually needs to be manually consolidated and imported via a batch facility to reflect on an employee’s payslip.
PaySpace eliminates this entire manual process by immediately updating an employee’s payslip when the last person in the approval chain commits the details – at the click of a button.
General Employee Requests
PaySpace provides a general requests facilty whereby employees or managers are able to select a pre-defined company template that they can fill in and attach to a request. Depending on the type of request, it will be workflowed to the various stakeholders for approval. Some examples are change of cost centers or reporting lines, training requests, banking details changes or any other process your company requires to be approved and audited for future reference.
Commission Calculator
PaySpace gives a company the opportunity to have their commission rules configured directly on the PaySpace platform. This means that PaySpace will automatically calculate the commission due to an employee based on various input options. For example, if a salesperson is paid on number of units sold and must also take into account if he has taken leave in order to pay an average for the leave days taken, PaySpace can automatically calculate this and send it on for approval.
Transparency at all times
Power users are able to monitor the status of any workflow item at all times by checking with whom they are sitting, history of who approved or rejected an item and all values relating to the item.
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Organisation Structures
Organisation and Position Management
Getting a headcount should not be one of the most difficult questions to answer about your business, nor should detailing costs or spend by a department, region, or group.
PaySpace enables companies to accurately model their company structures as well as provide information based on an organisational dimension. PaySpace gives companies the ability to accurately represent their organisations’ structure and act on relative information in a timely manner.
Create unlimited Org levels and units within these levels (business units, departments, divisions, cost centres, etc.)
Ability to overwrite attributes such as grade and employment status on employee level
Pre-defined position library with attributes such as occupational levels, grades, BEE levels, OFO codes and more
Ability to inactive an org unit with an effective date to ensure it cannot be linked to a job/employee in future
Ability to attach employees to a position, org structure and reporting line independently
Alternatively, to the above, if job management is in use, employees will be linked to a job number, inheriting the org structure, position and all its attributes that are linked to the job
Link further requirements to a position such as skills, qualifications, training, outputs etc. which allow for skills gap analysis and training gaps to be identified
Mass update reporting lines when a manager is terminated
On/Off-boarding notifications to multiple departments/employees
Key Features Clients Love
Download a PDF format job specification
Mass internal transfer between org units
PaySpace enables companies to capture, track, and report on the current state of their business with confidence in the accuracy and relevance of their data.
Developing and defining accurate job descriptions as well as various requirements for each of the positions in the company plays an important role when measuring an employee’s performance and when the need arises to recruit for a particular position a job specification can be printed out immediately.
PaySpace gives companies the ability to store information relating to a position that includes the overall purpose of the job, what grade the job is attached to, who the position reports to, what occupational category and level the position falls under which is critical for employment equity reporting and much more.
Companies are able to define the following detailed requirements and information for a position:
Skills Requirements – Indicate exactly what skills are required, how many years experience, what level of competency and how important the skill is for the position by indicating a weighting figure
​Qualification Requirements – Record the minimum qualification requirements.
Outputs or Tasks – Define all duties or tasks that are expected of a position so that employees are aware of what they will be measured on when it is appraisal time.
Competency Requirements – Depending on which competency framework your company utilises, you are able to indicate what competencies are required for a position. This greatly assists in driving an interview in terms of what questions are asked to a candidate.
Other Requirements – Record any additional requirements that do not fall into the categories above such as the position required a driver’s license.
Performance Management
Our comprehensive performance management tool will assist your organisation in assessing your employees and ultimately help to develop, motivate and retain a high performing workforce all year round without the need to use a separate appraisal system.
Key Performance Management Features Clients Love
Standard KPA templates per position, business unit, division, company etc.
Custom defined scale values, descriptions and explanations.
Multiple process types to cater for monthly/quarterly/bi-annual and annual reviews.
Custom defined succession planning questions and response types.
Pre-defined templates and raters per employee, ensuring minimal administrative maintenance.
Define access such as who is allowed to create and maintain KPI’s (manager or employees), see weightings and see historical scores and details.
Multiple rate types (manager/self/peers/other) with different weightings.
Individual based PDF reporting with detailed scores and comments per KPI.
Quick (30 seconds) process to kick off evaluation process.
Quick view of historical overall scores and progress per employee.
Ability to add secondary scale (for additional feedback to report on).
Company level reporting of scores, detailed KPI’s, progress and more.
Performance Management for Any Size Business
We have created a powerful combination of features that is easy to use and affordable for any size business. It is equally important to have a performance appraisal process in place for a small business as it is for a large organisation and by using PaySpace’s evaluation module, clients will have the benefit of powerful software traditionally only available to large organisations simply due to the cost implications.
Employee performance appraisals shouldn’t be a dreaded task that yields a lot of paperwork and little value for your organisation. PaySpace guarantee that their evaluation tool will greatly streamline performance appraisal processes within an organisation and reduce HR’s administrative burden.
Moving from a paper-based to an electronic performance appraisal system saves time, money and significantly improves the evaluation process for both the employee and the organisation.
PaySpace Performance Management Module Lets You:
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Create your own company appraisal processes that can be actively monitored i.e. 2010 Annual Performance Appraisals.
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Create company key performance indicators (KPI’s), attach them to a predefined process and using our performance dashboard, visually see how these indicators are performing based on predefined targets across departments or cost centres. Areas requiring attention will be highlighted immediately.
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Create an unlimited number of appraisal templates from scratch. Templates can be position or job specific or simply general templates that suite all employees. Assign relevant weightings to sections of the template that indicate higher importance than other sections.
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Create your own scales that are relevant to a specific areas or questions, for example, 1 = Unsatisfactory, 2 = Below Average, 3 = Average, 4 = Above Average, 5 = Excellent – this scale could be used for a variety of questions where as, 1 = Did not meet expectations, 2 = Met Expectations, 3 = Exceeded Expectations could relate to project specific questions.
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Automated 360 degree evaluations – get broader, richer “multi-rater” feedback without the processing hassles. Raters will be notified via email that they need to assess a person, they simply need to login into PaySpace and complete the evaluation in their inbox. It is all online therefore you eliminate all paper!
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Managers are able to view all raters’ feedback.
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Employees as well as managers are able to log entries throughout the year in an employee’s performance journal so that at appraisal time these are taken into account.
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Log goals and create development plans for an employee and review these at the employee’s next appraisal.
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A complete history of an employee’s appraisals or reviews are stored and can be viewed at any time. Performance Management Module
Key Incident Management Features Clients Love
Capture and maintain multiple incident types such as disciplinaries, appeals, conciliations, arbitrations, grievances and more.
Create custom incident types.
Upload supporting documentation.
Capture discussions for record purposes.
Link incidents to each other in order to track the full history of related incidents.
Easily report on all incidents within selected dates.
Workforce Planning
PaySpace Workforce Planning enables companies to accurately plan and analyse workforce headcounts and costs in real-time.
It offers trusted numbers thanks to the workforce planning module that is directly integrated into the PaySpace solution.
Benefits of Workforce Planning
Minimize duplication, errors and omissions.
​Eliminate unnecessary cycles.
Enforce standards and consistency across the process execution.
Estimate the impact of internal position changes on the financial budget.
Quantify and demonstrate the business value of new headcount.
Ensure anything that can go wrong is planned and mitigated by performing risk adjustment of budgets.
Align hiring with strategic direction of the organization.
Setup recruitment plans based on headcount forecasts.
Account for every job using a unique job number for each headcount.
Include external labour broker costs.
Prepare, Forecast and Analyse your Workforce
Managers are able to provide insight to executive management based on different scenarios. Users are able to create vacant jobs for forecasting purposes and perform various what-if cost scenarios using our mock payslip which is directly linked to the payroll engine thereby ensuring accurate costs. Business controls percentage increase values for cost components, based on grades to ensure strategic financial alignment during increase time. Costing forecasts will automatically consider these increase percentages based on effective dates without management involvement. Once executive management has “signed off” the forecasted headcount and costs for budget purposes, a snapshot of everything can be labelled and archived for future reporting and comparison purposes. Pre-delivered reports provide insight into workforce composition and cost with the ability to analyse every detail and export to your accounting solution. PaySpace enables companies to set up and circulate the budget quickly and within guidelines which improves business satisfaction.
Training & Skills Management
The PaySpace Training Module is a Training Record System.
The module allows a client to track what training was planned, attended and completed for its workforce. The module has company level setups and a library that can be attached to employee level. All fields relate course details, cost and reporting.
Manage a Skilled Workforce
PaySpace Training & Skills Management Module assists companies in managing their workforce’s training requirements by enabling users to create training courses and capturing details such as course cost, NQF level, credits, whether the course is SAQA registered and much more.
Companies are able to build up a qualifications and skills repository that in turn is linked to employees so that employees can quickly be identified when specific skills or qualifications are being looked for.
Set Employees up for Success
Easily schedule employees for training, inform them electronically and monitor their progress. View an employee’s skills gap analysis against a specific position’s minimum requirements to assist in creating a career development plan to help them integrate into the company and their role.
PaySpace also provide various reports to assist you in completing annual training reports and compiling workplace skills plans.
Possible Training Triggers within PaySpace
Performance Management
Low scoring areas may require a training course as an intervention to rectify the problem.
Position Required Training
Use the position required training report in PaySpace to identify employees who need to attend relevant training courses.
Skills Gap
Identify skills gaps using the employee level skills gaps analysis screen in PaySpace Management.
Course Certificate Expiry
System Notification Available
Succession & Talent Management
Identify, Retain & Grow Top Talent
Nothing is more important to an organisation than retaining and building valuable talent. PaySpace cleverly enables managers to give insight into an employee’s potential for promotion, the timing of the promotion, their risk of leaving and their possible reason for wanting to leave when appraising an employee.
The ratings on these areas are consolidated into intuitive dashboards that allow an organisation to identify the right people for the right places within the business and that the right talent is retained. If organisations can quickly identify problems with high potential employees they can ensure these employees are kept happy. Succession planning seamlessly integrates with the performance management module, at no additional cost, with powerful dashboards built into Cloud Analytics.
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Identify the Best Fit for Your Organisation
The ability to compare and rate employees across the same dimensions provides an organisation with invaluable insight as to who their high performers and potentials future leaders are. Using talent pools that are aligned to our competency-based framework, users are able to set targets and measure how employees are stacking up. This information, along with their succession profile, proactively identifies go-to employees and greatly assists companies to develop these individuals for job transitions and career planning.
Add-On Features
Our employee self-service bot will assist you with your payroll and HR requests via Whatsapp.
Visualise, and easily slice and dice your payroll and HR information.
The Microsoft Teams PaySpace App enables you to swiftly explore who is on leave without having to login to PaySpace.
A business intelligence platform that allows you to interact with your people data and generate trends and statistical insight via various dashboards.
If you are looking for organizational charting software for a team of 1 or for your entire organization, PaySpace OrgChart is engineered to meet your needs and grow with you.
PaySpace streamlines the recruiting process, from job posting to job offer.
3rd Party technology software companies that design, build, and deploy solution extensions to assist our customers to enhance their PaySpace capabilities.
Assisting organisations in assessing their employees and ultimately help to develop, motivate and retain a high-performing workforce all year round.
PaySpace is the first Workday Global Payroll Cloud Certified partner with headquarters in Africa.
Employee and manager self-service functionality allows users to apply, capture, view, authorise and initiate tasks with workflow approvals.
Enables companies to accurately plan and analyse workforce headcounts and costs in real-time.
Award wining online payroll and HR software technology and service
Winner: GPA Payroll
Software Supplier of the Year
Top 25 HR Software
Award 2019 :
Finalist:
The SaaS Awards 2019
PaySpace Integration Partners
PaySpace Integration Partners are a network of 3rd party technology software companies that design, build, and deploy solution extensions to assist our customers to enhance their PaySpace capabilities. These complementary technology add-on’s have passed compatibility assurance so you can rest assured that these software vendors’ products will successfully integrate with PaySpace.
Workday
About Workday
Workday is a leading provider of enterprise cloud applications for finance and human resources. Founded in 2005, Workday delivers financial management, human capital management, planning, and analytics applications designed for the world’s largest companies, educational institutions, and government agencies. Organizations ranging from medium-sized businesses to Fortune 50 enterprises have selected Workday.
Ovation
About Ovation
Ovation is a secure, cloud-native platform that will help you to free up your resources, humanise your employee benefits, and thereby enhancing your employee value proposition and increasing engagement across your organisation.
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Integration Offer
Ovation will assist you with the configuration between the two platforms. This process is simple and will take you less than 5 minutes to get you set up. Ovation will assist you with configuring your benefits. Ovation will assist you with assigning access to you, your employees and/or your broker.
Signify
About Signify
Signify was founded in 1999 as a software development company specialising in the development of a web-based Talent Management solution. Their solution is modular, allowing their clients to choose from a range of modules such as Learning Management (LMS), Performance Management, and Career and Succession Planning.
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21st Century
About 21st Century
21st Century is one of the largest Remuneration, Reward, HR, Organisation Development and Change Management consultancies in Africa, specialising in sustainable business solutions and underpinned by exceptional Analytics and Research capabilities.
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Integration Offer
One of 21st Century’s offerings is in reward management, and specifically a web-based, live data salary survey called RewardOnline. Our integration to the PaySpace cloud analytics module is specifically to enable seamless data transfer from payroll to the 21st Century Data Input Table, for participation in salary surveys. Whether via API or the analytics module, the data transfer will simple and easy, also ensuring accurate extraction of information.
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PRP
About PRP
PRP is an intelligent and powerful cloud-native solution that enables people to waste less time by eliminating manual workforce management tasks, providing real-time exception reporting and dashboarding. We partner with your business to create an intelligent ecosystem that integrates with your other digital systems. PRP digitally transforms manual processes and removes unnecessary administration and duplication of tasks. We liberate you and your people from administration and manual tasks to focus on the things that really matter in your workplace.
PeopleFlow
About PeopleFlow
PeopleFlow provides an offline-first paperless HR software solution with unique digital contracting capabilities. We enable farmers and other employers to efficiently manage their blue-collar workforce by minimising administration while ensuring compliance with labour law and other requirements. PeopleFlow is user-friendly and customisable to employers’ workflows and integration requirements.
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Integration Offer
The PaySpace integration allows PeopleFlow clients to manage their workforce data seamlessly between HR and payroll. Additional time and attendance or job costing integrations ensure that the key systems for people management work in unison.
Updating an employee in PeopleFlow automatically maps custom exports to PaySpace. Via API endpoints PeopleFlow ensures that all HR and payroll data is aligned: the data going into PaySpace is accurate and consistent, easy to capture, and only needs to be captured once.
While all payroll functionality remains within PaySpace, employers can manage all aspects of HR, including employee documentation and employment workflows, using PeopleFlow.
Quickbooks
About Quickbooks
QuickBooks is an accounting software package developed and marketed by Intuit. QuickBooks products are geared mainly toward small and medium-sized businesses and offer on-premises accounting applications as well as cloud-native versions that accept business payments, manage and pay bills, and payroll functions.
Integration Offer
PaySpace provides a built-in, seamless integration with Quickbooks Online so that customers can post their payroll results to their Journals. Customers are able to map the respective payroll components to Quickbooks account numbers and various other dimensions.
Netcash
About Netcash
Netcash is a leading payments provider to businesses of all sizes throughout South Africa.
Integration Offer
Our payroll software integrates seamlessly with Netcash. Once set-up, the payment file will immediately upload to Netcash when exported from the payroll. This offers peace of mind that payment details cannot be edited once the payments have been sent to Netcash.
Xero
About Xero
Xero is a web-based accounting system designed for small and growing businesses. Xero connects small businesses with their trusted advisors and provides business owners with instant visibility of their financial position.
Integration Offer
PaySpace offers users the option to map the chart of accounts data from Xero Accounting into PaySpace when configuring their GL setup. This kind of mapping streamlines the data flow into PaySpace with ease and increases efficiency as users are no longer required to input account numbers manually, thereby eradicating any potential for human error.
Floatpays
About Floatpays
FloatPays helps reduce employees’ financial stress with affordable earned wage access. Employees who aren’t financially stressed are more engaged, productive, innovative, and add greater value to their employers. FloatPays comes at no extra cost to the employer and requires minimal effort to integrate with employers’ existing payroll systems.
Integration Offer
PaySpace customers have automatic access to the Floatpays offering. Because Floatpays is already integrated with PaySpace, turning it on for your employees is quick and easy. There is no cost to you and you can turn off the service whenever you want. Not sure if it’s the right fit for your business? You can opt-in for a no commitment, no cost, and no-risk trial.
Paymenow
About Paymenow
Inspired by people, powered by technology. Paymenow is the market-leading Earned Wage Access (EWA) platform in Africa.
Paymenow offers a responsible and affordable earned wage access solution coupled with an employee financial literacy program to help turn a financially stressed and subsequent unproductive workforce into financially resilient and productive employees.
Integration Offer
We utilise Payspace’s standard secure OData API with a read-only access level (and tokenised credentials) to retrieve the necessary company and employee data to implement the Paymenow offering to clients.
Econz Wireless
About Econz Wireless
Econz Wireless are leaders in Mobile Data Collection, providing Cutting Edge Technology to companies looking to streamline their workflow, paper, and payroll processes with Field Employee-Digital Transformation, Dynamic GPS Tracking, Robust Reporting, Time, and Attendance. Our focus is to enhance employee efficiency, improve company productivity while ensuring cost savings.
Integration Offer
Econz Wireless Timecard Bi-directional data exchange solution is easy to set up, commercial deploy and is proven. The Timecard application integrates with PaySpace to effortlessly sync your data between Econz Timecard and your Payspace installation. This is a real-time integration that pushes your company’s data back and forth between Econz’s Timecard application and PaySpace’ s HCM platform includes onboarding of new employees and passing time and attendance information allowing for a “Mobile Punch to Payroll Process” Simplifying the processing of payroll with real-time data that is captured from the employee’s smartphones and tablets has never been easier.
Eco Time
About Eco Time
Eco Time is the most trusted time and attendance solution in South Africa. Excellent service and passion drive Eco Time to provide superior time, attendance, and access control solutions. Eco Time creates customer value by solving their most complex and costly workforce management problems.
Integration Offer
Eco Time integrates directly with PaySpace for time and attendance, and leave management.
The days of batch imports are over! No need to download .csv files and reupload them into PaySpace.
Organisations can reduce tedious work by capturing time, attendance and leave data once. It is easier than ever to pay your employees accurately and easily by sending data from Eco Time to PaySpace effortlessly.
Retain data integrity by directly connecting PaySpace and Eco Time using our new API. Contact Eco Time to integrate today.
Simply
About Simply
Smart, simple life insurance, made for you and your employees. Sign up on your phone in 5 mins. No medical tests or paperwork.
Integration Offer
PaySpace customers can now use their PaySpace credentials to seamlessly get a quote, buy cover and keep their schedules up to date on a monthly basis. The integration means PaySpace users can rest assured their group life cover is in place and up to date and if something happens to one of their employees the claim will be paid.
Better Times
About Better Times
“Better Times is a truly “in your pocket” Time & Attendance system run using a mobile phone (no expensive hardware is needed). This system has been developed in South Africa to suit any size business or workforce with the priority drivers being accuracy, simplicity, and cost-effectiveness with all data being processed and accessed using a cloud-native portal.
Integration Offer
Integrating easily captured accurate data from Better Times into an easy payroll and workforce management system PaySpace results in an extremely effective, cost and time-saving workforce management system that is ideal for any size business or workforce.
OrgChart
About OrgChart
OrgChart Hosting, a longtime leader and innovator in the org chart software industry, helps organisations fulfill their workforce charting and visualisations needs. Using our OrgChart software and advisory services, companies can gain HR insights and improve efficiency. Assemble organisational charts automatically from your HRIS data, in your browser, without installing any software!
Integration Offer
As a Cloud based, fully browser-based application, our partnership collaboration with PaySpace that created PaySpace Charts (powered by OrgChart), makes perfect sense. Through single sign-on to the PaySpace application, customers have access to the full OrgChart function set and can view their flat PaySpace HR data as an interactive organogram. With a multitude of conditional formatting, filtering and display options, important metrics are highlighted and available at a glance, to allow for fast and accurate decisions.
Acumatica
About Acumatica
Acumatica’s Next-Generation Cloud ERP Software and integrated accounting, CRM, and business management software brings all the benefits of the cloud.
Integration Offer
PaySpace has created an extension for Acumatica customers to seamlessly import the general ledger entries from the payroll into Acumatica’s GL on a monthly basis. Customers will be able to map payroll components within PaySpace to the relevant Branch Code, Account Number, Sub Account Number, Project Code and Task Code within Acumatica, so that entries are posted accordingly.
TymeAdvance
About TymeAdvance
TymeAdvance is the fastest growing early access platform, with lowest industry fee(R30 flat fee for employees) for instant access to earned salary. Because TymeAdvance is not a loan, there are no interest rates, credit checks and no awkward conversations ensuring smooth working relationships. Better yet, TymeAdvance doesn’t impact your cash flow, burden your HR & Payroll resources and is at NO COST TO YOUR COMPANY.
Integration Offer
TymeAdvance is already integrated with PaySpace making it an easy onboarding process for our corporate partners. Engaging with TymeAdvance provides flexibility which allows for personalization & can be configured to your business requirements.
ERS Biometrics
About ERS Bio
ERS Bio provides a wide variety of biometric hardware to suit the varying industry requirements and working environments. Their cloud modules cater for basic Attendance needs, through to advanced Time and Attendance, Leave Management, Access Control and Job Costing.
Integration Offer
The ERS Biometrics Time and Attendance Module enables companies to manage their employee attendance, hours worked, overtime taken, leave submitted, etc. The module takes away many of the manual processes by seamlessly integrating directly into the payroll for easy exception management.
Jarrison Systems
About Jarrison Systems
Advanced Time and Attendance software solutions. Jarrison Time is automated, feature rich with fantastic support and a proven track record for reliability. Digitally transform your business with Jarrison Systems comprehensive and innovative Time and Attendance software.
Integration Offer
Jarrison Time integrates with leading international biometric brands as well as most Access Control products for extreme flexibility through turnkey solutions. Our software includes but it not limited to its ability to handle complex shift requirements over multiple sites, advanced job costing, various mobile solutions, automated and fully customizable reports, leave management and workflow escalations. Seamless integration to Payspace payroll completes the solution.
Flowgear
About Flowgear
Flowgear enables companies of all sizes to boost productivity & profitability by integrating PaySpace with any Application, Services, API or Database, using our No Code Platform, with 200+ pre-built connectors, reusable workflows and APIs.
Integration Offer
Flowgear’s iPaaS platform (Integration Platform as a Service) enables organisations of all sizes to build powerful Applications, Data, and API integrations in minutes, not months, whether they’re in the cloud or on-premise, all from a single interface. No coding, SMB to Enterprise. Modern organisations are using more apps and services than ever, but sharing data between them is one of the biggest challenges facing IT today.
Johannesburg
